This guest post is by Kelsey Libert on behalf of Metrofax, the leading provider of Internet faxing. MetroFax provides Internet faxing from email, smartphones, Microsoft Office applications and many other Windows-based programs.
There are dozens of apps that would be great for business people. Evernote and Dropbox are great examples, but those are the basics. What are some of the other apps out there that could be beneficial? Keep reading to find out what apps are out there that could make your work like a lot easier, more efficient, and more enjoyable.
Application: My Eyes Only™ – Secure Password Manager
Security is a huge aspect of business — it’s always a priority to protect company information. Because of this, you probably have a ton of passwords to remember, and it’s too risky to simply write them down somewhere where some random clown can get a hold of them. Instead, this app lets you store secure passwords using advanced encryption and password protection.
Application: MetroFax Mobile (that’s us!)
If your company moved past the use of ancient fax machines and instead uses MetroFax, there’s an app that can extend the convenience of their service. You can actually send faxes to a physical fax machine while on the road and receive faxes no matter where you are, so you’re not limited to being in the office anymore. The app even optimizes images taken from your phone’s camera and forms a fax-friendly quality document. Get the Metrofax Mobile app, and you’ll be ready for business while on the go!
*Note: This free app can be activated through a free service trial available on their website. Try-out this app before signing-up for the paid subscription.
Application: Online Payroll
That’s right — even a lot of payroll services can be done on-the-go these days. With this app, you can view paychecks from earlier pay periods, access employee information, create paychecks for contractors and employees, and even pay (either by using a paper check or direct deposit).
**Note: In order to use this free app, you must have an Intuit Payroll account: Intuit Online Payroll, QuickBooks Online Payroll, Intuit Full Service Payroll, or Intuit Online Payroll for Accounting Professionals. If you do, the app will sync with your account.
Application: Genius Scan – PDF Scanner
Ever have that terrible moment in which there’s tons of great information in front of you, but you don’t have your laptop with you, or there’s just not enough time to jot it all down? Genius Scan lets you capture documents with your phone. Why is it better than a camera? It corrects perspective, emails the scanned documents as JPGs, creates PDFs, and allows you to export the PDFs to any app capable of reading them.
Now you don’t even need a computer to join GoToMeetings and view presentations. As long as you’ve got your iPhone 3GS, iPhone 4, or iPhone 4S on hand, as well as signal, you can “attend” a meeting by clicking on your email link and view spreadsheets, reports, presentations, and anything else shared on the presenter’s screen.
If DocuSign is a part of your professional life, make it a mobile part of your life! With this app, you can send documents out that need to be signed, track the status of documents, and even sign documents that have been sent to you through your iPhone. Ah, the joys of living in the 21st century.
***Note: The app is free, but a DocuSign account is required. You can link to an existing account, sign up for a paid account, or create a free account that allows you to send 3 envelopes per month.
Application: PDF Reader Pro
There’s already an app on this list for capturing and sending/storing PDFs, but this app fills the role of the next step: reading and marking them up. You can scan and send PDFs, but what makes this app awesome is that you can add annotations like text boxes, sticky notes, arrows, and more.
Application: Google Translate
If you ever work internationally or have clients in other countries, this app could be incredibly useful. This app will not only translate text — it’ll also translate words you speak and convert it into text. An article in The New York Times included this app on its list of the best iPhone apps of 2011, so it’s not one to overlook!
Inc.com featured Ambiance in a list of iPhone business apps, probably because silent offices aren’t the best work environments. If you’re looking to take nothingness and fill it with soothing sounds, this app is perfect for you. Now you can even record your own sounds to keep in the app!
Application: GoToMyPC (Remote Desktop)
With a GoToMyPC subscription, you can get to your computer no matter where you are. This is fantastically convenient for businesspeople who may need information on their computers but can’t exactly sprint back to their offices. Now work can be always accessible, which helps you decrease stress and reduce the hours you spend in the office.
****Note: The app is free, but a GoToMyPC subscription is required on the computers you plan to use using the mobile app. You can get the paid version or get the trial for 30 days.
Countless apps can benefit your professional life, even if it doesn’t seem obvious that they would contribute to efficiency. Sometimes there are mobile tools like these that can help with your daily office processes or simply make your working environment more comforting. The next time you see an app, think about whether it’s possible to apply the app’s capabilities to your work routine, and you might discover more than you would have otherwise!
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