Managing Your Projects With Pizazz: Project Management Software 101

June 14, 2013 7:41 am6 comments

project-management-chart

As a business owner, you need to keep abreast of everything that is happening in your organization, including employees, projects, costs, schedules and much more. Keeping track of this amount of information will make your head spin.

However, there are options that will help you such as project management software.

First and foremost, for your project management to come into full fruition, you will need to invest in a workspace that is comfortable and gracefully connected with fast computers and high-speed internet. Too many times we see companies jumping right into software purchases and accounts (like project management software) without getting the proper foundation set.

Project management software are applications that help companies, teams, and specific units to tackle projects and day-to-day tasks with optimal organization and efficiency. It helps companies increase their bottom lines with added effectiveness and time-saving organizational features.

Next, begin thinking about what the needs of your company are:

What roadblocks are you facing?

  • Is it scheduling?
  • Poor time management?
  • Others not having proper access to documents for collaboration?
  • Costs?

One of the top features project management software should offer you is the ability to create schedules. This will help you to save money by scheduling more people at busy times of the day, which can help reduce over or under-scheduled staffing parts of the day.

The scheduling features should also include the ability to estimate the amount of time it will take to finish a project, to create meetings complete with notes, and to set an agenda. You should also be able to keep track of how much money each project is costing you and whether you are under or over-budget.

Being able to include documents and files are another important feature to look for when considering project management software. You will want to look at how well the software integrates with other applications. For example, consider how easy it is to email items to your participants as well as how simple it is to use with a mobile device.

When you are searching for the best way to keep track of the inner workings of your business, consider all of your needs when searching for project management software. Consider the obstacles that you are facing, which are preventing you from gaining the edge on the competition.

Once you have defined these issues, you can effectively choose the best project management software for your company.

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6 comments
swethasri
swethasri

Time tracking and management plays a major role in project management, along with task management, expense management, bills and invoice management, etc. But there are very few PM softwares that does all these.

Many tools cannot be customized based on our requirements and using them will be a pain. There are very few tools that can be customized and used as we need and one such is Replicon - http://www.replicon.com/project-and-program-management

robicch
robicch

Hi Jeremy, thank you for sharing this.
We tested lots of products but they tried to change our life-style imposing us a "method".
We started with Basecamp (http://www.basecamp.com), even if after a while we found that it was too simple for our group, but we were addicted to the to-do list approach. At the end we are using Teamwork (http://www.twproject.com) because it adapts to our needs; we use to-do for simple project and Gantt for complex ones, all in a easy-to-use and integrated environment. Actually we have installed it on our server but I know there is also the SAS option. 

Laurasuri
Laurasuri

A great project management software should help the team get organised and do things faster than before. The name of the game today productivity and if the application doesn't help with improving the productivity, then is not worth the money!

KeriImrisek
KeriImrisek

More and more companies are opting for cloud collaboration and software-as-a-service (SaaS) project management tools over the traditional boxed software programs. This is a great opportunity for businesses and teams to try out software before dropping money on a product, as most SaaS companies offer free trials.

You should also consider mobile capability, the learning curve, and even who the company’s customers are (they tend to say a lot about the software’s credibility).

-Keri, http://www.smartsheet.com?s=180

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